Maintain Quicklinks grid

Manager An administrative role responsible for managing workflows, feedback, and document assignments. users in the Authors role can create, modify and delete a Quicklinks grid.

1. When the folder tree is displayed select the required document.

2. Click Edit .

   The document displays.

3. Choose the next step:

   • Insert a Quicklinks grid

   • Edit grid properties

   • Edit cell properties

   • Work with columns and rows

   • Delete a Quicklinks grid

Insert a Quicklinks grid

1. When a document is displayed place your cursor in the text element to insert the table below.

2. Click .

   The Create Quicklinks grid displays.

3. Complete the following fields:

   Field	Instruction
   Rows	Type or select the number of rows to insert.
   Columns	Type or select the number of columns to insert.

4. Click Insert.

   A blank Quicklinks grid displays with the number of selected rows and columns.

   Note: The default cell size is Autofit to window.

5. Continue to Edit grid properties.

Edit grid properties

1. When a document is displayed place your cursor in the Quicklinks grid.

2. Click .

   The Quicklinks options dialog box displays.

3. Click .

   The Edit grid dialog box displays.

4. Complete the following fields:

   Field	Instruction
   Alignment	Click the Alignment drop down menu. Select the desired alignment.
   Background color	Click the color drop down menu. Select the required color. Note: Custom enables custom colors to be specified.
   Cell spacing	Type or select the number of pixels desired for cell spacing. The space between cells in the grid
   Cell size	Select the required option: Autofit to contents Note: The cell size will vary depending on the contents. Autofit to window Note: The grid will extend to fit the width of the window with the cell width evenly divided. Fixed width Note: Type in the desired cell size – note that images or text larger than the defined width can expand the cell width.

5. Click Save.

   The grid properties are applied.

Note: You can copy and paste the Quicklinks grid, along with its formatting (background colors, images, and links), into a new or existing document by using <Ctrl>+C and <Ctrl>+V.

Edit cell properties

1. When a document is displayed place your cursor in the Quicklinks grid.

2. Click .

   The Quicklinks options dialog box displays.

3. Click .

   The Cell properties dialog box displays.

4. Do one of the following:

   • Select an image

   • Insert a link

   • Complete label text

   • Apply a background color

Select an image

1. Click .

   The Image Selector dialog box displays.

2. Select the required image folder.

3. Select the required image.

4. Click Insert.

   A thumbnail of the image is displayed, together with the image details.

   Note: The image is displayed on top of any background color.

5. To remove an image from a cell, click .

Insert a link

1. Click .

   The Insert link dialog box displays.

2. Select the option button.

3. Complete the fields, as required.

4. Click Insert.

   The link details are displayed.

   Note: A link will not be functional in a cell unless an image or label is inserted in the cell.

5. To remove a link from a cell, click .

Complete label text

Complete the following fields:

Field	Instruction
Text	Type the text label.
Size	Select the text size.
Position	Select the label position. Note: This option is only enabled when an image has been inserted. Without an image, the label is always displayed in the center of the cell.
Format	Select the text format.
Label color	Select the label color.

Apply a background color

1. Select the background color of the cell.

   Note: The color will overwrite the grid background color.

   Grid background color means the cell will inherit the background color defined in the grid properties dialog.

   Custom enables custom colors to be specified.

2. Click Save.

Manage columns and rows

When a document is displayed choose the next step:

• Insert a column

• Delete a column

• Insert a row

• Delete a row

• Merge columns

• Split columns

Insert a column

1. Click in a column.

2. Click .

   The Quicklinks options dialog box displays.

3. Either:

• Click to insert a column to the left; or

• Click to insert a column to the right.

  The column is inserted in the selected position.

Delete a column

1. Click in a column.

2. Click .

   The Quicklinks options dialog box displays.

3. Click .

   The column is deleted.

Insert a row

1. Click in a row.

2. Click .

   The Quicklinks options dialog box displays.

3. Either:

   • Click to insert a row above; or

   • Click to insert a row below.

     The row is inserted in the selected position.

Delete a row

1. Click in a row.

2. Click .

   The Quicklinks options dialog box displays.

3. Click .

   The row is deleted.

Merge columns

1. Click in the column to the left of the column you want to merge.

2. Click .

   The two columns are merged. Hint If you have more than two columns to merge, repeat this step until all columns are merged

Split columns

1. Click in the column to the left of the column you want to split.

   Note: You can only split columns that were previously merged.

2. Click .

   The column is split. Hint If you have multiple columns to split, repeat this step until all columns are split

Delete a Quicklinks grid

1. When a document is displayed place the cursor anywhere in the grid.

2. Click .

   The grid is deleted.